Turning on 2-factor authentication for Google Workspace, or any email account, should be mandatory for all email accounts but especially for work email accounts like Google Workspace as studies have shown that 2FA stops 99% of bot and phishing email hacks.
How your admin can turn on 2FA in Google Workspace
It is easy and free to turn on 2FA for your organization, just login as an admin to admin.google.com and then go to SECURITY and then OVERVIEW, and choose 2-Factor Authentication
Click ON for Enforcement and then choose which 2FA options you want to provide to your users (the default options will work fine)
What will employees see when you turn on 2FA for Google Workspace
Upon logging into Gmail or Google Drive it will prompt users to set up their 2FA. It will default to PHONE but users can click CHOOSE ANOTHER OPTION if they’d like:
- If you choose phone, it will text or call you
- If you choose google prompts, if you can activate using the GMAIL app on your phone
- If you choose Authenticator APP, you must download the Google Authenticator App to your mobile device
After choosing the security option that works best for you (phone, email, app) walk through the provided steps and then you will be logged in normally.
You can select TRUST THIS DEVICE on further logins to stop the 2FA requests upon future logins.
